Terms and Conditions of Use and Privacy Policy 

as of 2/6/2025 

 

Terms and Conditions of Use and Privacy Policy

Effective Date: 01/1/2025

 

Terms and Conditions of Use

Welcome to the Vac Orthodontics website. By accessing or using our site, you agree to the following terms and conditions. If you do not agree to these terms, please refrain from using our website.

 

Use of Website

This website is intended for informational purposes only. Vac Orthodontics reserves the right to modify or discontinue the site at any time without prior notice. Users are responsible for ensuring that their use of the website complies with all applicable laws and regulations.

 

Intellectual Property

All content on this website, including text, graphics, logos, and images, is the property of Vac Orthodontics and is protected by copyright and trademark laws. Unauthorized use of this content is prohibited.

 

Limitation of Liability

Vac Orthodontics is not liable for any direct, indirect, incidental, or consequential damages arising from the use or inability to use this website. This limitation of liability applies to all claims, whether based on warranty, contract, or any other legal theory.

 

Governing Law

These terms and conditions are governed by the laws of the state in which Vac Orthodontics is headquartered. Any disputes arising from the use of this website will be resolved in accordance with these laws.

 

SMS Consent and Terms

By providing your consent to receive SMS messages from Vac Orthodontics, you agree to the following:

  1. Types of Messages
    • You may receive SMS communications related to patient communication including appointment reminders and general patient correspondence.
  2. Message Disclosures
    • Messaging frequency may vary depending on the nature of the communication.
    • Standard message and data rates may apply.
    • You can opt out of SMS communications at any time by texting “STOP.”
    • For assistance, text “HELP.”
  3. Use of Your Information
    • The information collected during the SMS opt-in process, including your phone number and consent, will be used solely to send you SMS communications.
    • This information will not be shared, sold, or disclosed to third parties, except as required by law.
  4. Data Protection
    • We are committed to safeguarding your personal information and using it solely for the purposes stated above.

 

Privacy Policy

This Privacy Policy (“Privacy Policy” or “Policy”) describes how Vac Orthodontics  (“we,” “us,” or “our”) collects, uses, shares, and secures personal information through our website, vacortho.com (the “Website”), or any related services we provide (the “Services”). By using our website or services, you agree to the terms of this Privacy Policy. Please also review our Terms and Conditions of Use, which govern your use of our Website and Services.

 

Purpose

Vac Orthodontics is committed to protecting your privacy. We collect and use personal information to support our patient care, including reaching out to current and perspective patients.

 

Terms and Conditions of Use

Please refer to our separate Terms and Conditions of Use for detailed legal information regarding the use of our Website and Services.

 

Personal Information We Collect

We may collect the following types of personal information:

  1. Personal Identifiers: Name, email address, phone number, and mailing address.
  2. Technical Data: IP address, browser type, and browsing activity.
  3. Data Submitted Through Forms: Information provided voluntarily via forms on our website.
  4. Cookies and Tracking Data: Data collected automatically through cookies and similar technologies.

 

Purpose of Data Collection

We collect personal information for the following purposes:

  1. To communicate with patients of records.
  2. To fulfill regulatory obligations.
  3. To provide patient support and respond to inquiries.
  4. To perform website analytics and improve our website.

 

We Do Not Sell Personal Information

Vac Orthodontics does not sell your personal information to third parties. We use your information solely for the purposes stated in this Privacy Policy.

 

Data Sharing with Third Parties

We do not share your personal information with third parties except when necessary to:

  1. Provide the Services you request.
  2. Comply with legal obligations.
  3. Collaborate with consultants or service providers who are bound by confidentiality agreements.

 

Data Security Measures

We implement the following security measures to protect your personal information:

  1. Encryption
  2. Firewalls
  3. Secure servers

 

User Rights

You have the following rights regarding your personal information:

  1. Access: Request access to the personal information we hold about you.
  2. Correction: Request corrections to inaccurate or incomplete personal information.
  3. Deletion: Request the deletion of your personal information.
  4. Restriction: Restrict the processing of your personal information.

To exercise these rights, please contact us at 803-548-4255.

 

Consent Mechanism

By using our website, you consent to the collection and use of your personal information as described in this Policy. To withdraw consent or opt out of data collection, contact us at 803-548-4255.

 

SMS Communications and Consent

If you consent to receive SMS messages from us, the following terms apply:

  1. Types of Messages: We may send SMS communications for general patient communication including but not limited to appointment reminders, follow up on treatment, scheduling or rescheduling appointments.
  2. Use of Information: The information collected during the SMS opt-in process, including your phone number and consent, will be used solely to send SMS communications. This information will not be shared, sold, or disclosed to third parties, except as required by law.

 

Contact Information

For questions or concerns about this Privacy Policy, you can contact us at:

  • Phone: 803-548-4255
  • Address: 482 Mercantile Pl Ste 104, Fort Mill, SC 29715

 

Cookie Policy

We use cookies to enhance your browsing experience and analyze Website traffic. You can manage cookie preferences through your browser settings. Detailed information about our use of cookies will be updated here as needed.

 

Compliance with Laws

Vac Orthodontics complies with applicable privacy laws, including:

  • General Data Protection Regulation (GDPR)
  • California Consumer Privacy Act (CCPA)
  • Health Insurance Portability and Accountability Act (HIPAA)

 

Updates to this Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The effective date of the most recent update will always be indicated at the top of the Policy.

 

Thank you for trusting Vac Orthodontics. Your privacy and security are our priority.